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Job Summary: The HR and Admin Assistant provides essential support to both the Human Resources and Administration departments. This role involves handling HR-related tasks such as recruitment, employee records management, and payroll assistance, as well as performing general administrative duties to ensure smooth office operations. The ideal candidate is organized, detail-oriented, and possesses strong interpersonal skills. Key Responsibilities: Human Resources Support:

• Assist with recruitment processes, including job postings, resume screening, scheduling interviews, and conducting reference checks.
• Maintain and update employee records (both digital and physical files) in compliance with company policies and legal requirements.
• Assist in onboarding new hires, including preparing documents, conducting orientations, and coordinating training sessions
• Support payroll processing by verifying timesheets, leave records, and other payroll-related documentation in collaboration with FESCO.

• Handle employee inquiries regarding HR policies, benefits, and procedures.
• Assist in organizing employee engagement activities, meetings, and training programs.
• Support employees’ visa application, Travel arrangement, foreign employees’ work permit and residence permit application & renewal
• Ensure compliance with labor laws and company HR policies.

Administrative Support:

• Schedule meetings, book conference rooms, and prepare meeting materials.
• Maintain office filing systems and ensure documentation is up to date.
• Assist in travel arrangements and expense reporting for staff.
• Support facilities management, including liaising with vendors and service providers.
• Perform other clerical duties as assigned (data entry, photocopying, scanning, etc.)

Qualifications & Skills:

• Education: Associate’s or Bachelor’s degree in HR, Business Administration, English or related field preferred.
• Experience: 1-2 years of experience in HR, administration, or a similar role.
• Technical Skills: Proficiency in MS Office (Word, Excel, Outlook); familiarity with HRIS is a plus.
• Language: Good command of English in both speaking and writing
• Soft Skills:
• Strong organizational and multitasking abilities.
• Excellent communication (written and verbal) and interpersonal skills.
• Discretion in handling confidential information.
• Problem-solving mindset and proactive attitude.

Preferred Qualifications:

• Certification in HR (e.g., PHR, SHRM-CP) is a bonus.
• Experience with payroll software and basic accounting tasks.